Privacy Policy

Your privacy

Everyones privacy is important to them, so the following details how your data and interactions with this website are dealt with.

Who are we?

You are browsing the website of the Cotswold BSAC 332 Scuba Diving club (‘the Club’) at https://www.cotswoldbsac332.co.uk. This is a secure website as detailed by the ‘green padlock’ in the address bar at the top of your browser. This means that data sent to and from this website is encrypted and cannot be read in transit.

For more information about the Club itself, please refer to our About us page.

What personal information do we hold?

In order to be a member of the Club we hold the following information:

– Personal and contact details such as title, full name, contact details and address.
– Your date of birth and gender.
– Family members (if joint or family membership applies).
– Photograph (only if you are committee member, and this is only accessible in the members area of the website)

All of this information is displayed in the Members Area of the website. This can only be accessed using a username and password, which only members of the Club are granted access.

What other information may be collected?

By interacting with the website you may also do any of the following:

1) Comments

– When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
– An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
– If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

2) Logging into the Members Area

– If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
– When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

3) Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How is personal information collected?

Personal information may be collected with the consent of the user by way of interactive submission or indirect submission via the BSAC website ».

How does the Club use this information?

There are various reasons why personal information is gathered electronically which includes but is not limited to;

– Provision of electronic services that require a user’s authenticity to be established.
– Provision of other services offered by the Club
– Participation in electronic surveys
– Participation in events offered by the Club

Information gathered with the explicit consent of the user will only be used for the purpose for which it was intended except in those circumstances where the Club must provide it to fulfil statutory obligations. The Club may use personal details to contact users directly for the purposes of obtaining further information needed to fulfil the original purpose.

The Club may use personal information to contact users by electronic or physical means including but not limited to;

– Sending e-mail to those that have requested it
– Telephoning users to obtain additional information and clarification
– Other electronic and physical correspondence.

Information that is gathered automatically without the explicit consent of the user will not be used by the Club to identify an individual. The Club may use this information for the purposes of demographic and statistical reporting with the purpose of enhancing the services that it offers to members and other users.

What is the legal basis for processing your personal information?

We rely on the following legal bases to use your personal data:

1) Where it is needed to provide you with our services to you as a member, such as:

– Processing an application for a membership subscription you hold with us, including the price, the payment methods available and the conditions to attach.
– Managing your subscription with us, or an application for one.
– Updating your records to keep you up to date with your subscription and contact you regarding renewal.

2) Where it is in our legitimate interests to do so, such as:

– Updating your records to keep you up to date with your subscription and contact you regarding renewal or important branch information.
– To perform and/or test the performance of our service to the Club members
– For management and audit of our operations including accounting
– To administer our good governance requirements such as internal reporting and compliance obligations or administration required for AGM processes and changes to committee.

3) To comply with our legal obligations.

How long is your personal information retained by us?

Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:

– For as long as we have reasonable needs, such as managing our relationship with you and managing our service to you as a member
– For as long as we provide services to you as a member
– Retention periods in line with legal and regulatory requirements or guidance.

What should you do if your personal information changes?

You should tell us so that we can update Club records. We’ll then update your records if we can.

Do you have to provide your personal information to us?

We’re unable to provide you with our services to you as a member if you do not provide certain information to us. In cases where providing some personal information is optional, we’ll make this clear.

What are your rights under data protection laws?

Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not. The right of data portability is only relevant from May 2018.

– The right to be informed about the processing of your personal information
– The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed
– The right to object to processing of your personal information
– The right to restrict processing of your personal information
– The right to have your personal information erased (the “right to be forgotten”)
– The right to request access to your personal information and to obtain information about how we process it
– The right to move, copy or transfer your personal information (“data portability”)
– Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you

Your right to object

You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests. You can exercise these rights by using our Contact Us page and your message will be passed to our Data Protection Officer.

What are your marketing preferences and what do they mean?

We may use your home address, phone numbers, email address and social media or digital channels (for example, Facebook, Google and message facilities in other platforms) to contact you according to your marketing preferences. You can stop our marketing at any time by using our Contact Us page or by following the instructions in the communication.

Security

The Club will take reasonable precautions to ensure that the personal data it gathers in the course of operating electronic computer systems will be kept securely and within the control of an appointed committee member of the Club at all times. The Club will take reasonable precautions to ensure that all representations made for and on behalf of the Club will be clearly identifiable.

Changes to this privacy notice

We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you revisit our website.

Contact us

If you have any questions or comments about this privacy notice, or if you wish to exercise your rights or contact the Data Protection Officer, you can use our Contact Us page.